Built for UK data law from day one
Most martial arts SaaS comes from the US, or treats GDPR as a checkbox bolted on after launch. Club Forge is UK-built and treats compliance as a feature, not paperwork.
A martial arts club holds children’s health data, emergency contacts, training photos, payment information, and in some cases medical conditions and safeguarding notes. Under UK GDPR, that’s a real obligation with real consequences.
Club Forge handles each of those categories the way the law expects — with consent records, retention rules, audit trails, and a way to export everything at the click of a button.
Consent that’s actually tracked
Every consent a member gives is versioned. When the policy changes, members re-consent — and we keep an audit trail of exactly which version they agreed to, and when.
- Versioned consent records per profile
- Re-consent prompts when policy changes
- Audit trail of which version each member agreed to, and when
Retention rules, automated
You can’t keep a member’s personal data forever after they leave — and you also can’t delete a financial record before HMRC’s seven-year window is up. Club Forge handles both.
- Lapsed members: 12-month retention before soft anonymisation
- Financial records: 7-year retention (UK statutory)
- Configurable retention windows per club
- Automatic action on the date — no spreadsheet reminders
Anonymisation that respects history
Soft anonymisation removes personal data — name, email, contact details — while keeping aggregated training history. Your fifteen-year-old club can keep its own record of having taught 1,200 members without holding identifiable data on the ones who’ve long since left.
It’s the right answer for the tension between “the law says delete it” and “our records matter.”
Subject access requests, in two clicks
When a member exercises their right of access, you have to produce their full record — within a month, in a portable format, free of charge. Club Forge exports the lot as PDF or CSV in two clicks.
- Full profile, training history, consent log, and notes
- PDF for human reading, CSV for machine-readability
- Built around UK data subject rights
Members opt in, properly
Communication preferences are granular and default to off. Members choose what they want to hear about — and what they don’t.
- Essential club communications (kept on, can’t be turned off — that’s how the law works)
- Marketing and newsletter — opt-in only
- Photo and image use — opt-in, per child
- Members can change preferences at any time from their own profile
Read the policy
The Club Forge privacy policy sets out exactly what data we collect, why, how long we keep it, and your rights. It’s in plain English.
Membership data is handled the same way.